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Definition

An individual with permission to manage content within a Storyflow Workspace(s).

About Storyflow Workspaces

Storyflow Workspaces are a collaborative Storyflow space where several authors can have access. In structuring a Storyflow Project, Workspaces are the highest in the structure hierarchy:

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Workspaces hold the Projects and Scenarios that the learner interacts with in the 3D environment:

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You would create different Workspaces if there are different teams working on the content:

In the above example, I have two Workspaces: One for the Workshop Training and one for the Health & Safety training as different teams are working on the content. If the same team is working on the content but the topic of the content is different, then keep the same Workspace and instead create a new Scenario. For a more in depth overview on this topic, refer to the Storyflow Structure lesson in the Motive Academy.

About Storyflow Collaborators

After you’ve created a Storyflow Workspace, you need to give the appropriate individuals permission to add and manage content. These individuals are called Collaborators.

Setting Storyflow Permissions

Storyflow has two layers of Permissions: Organization and Workspace level permissions.

There is a specific order to add authors (Collaborators) to a Storyflow Workspace and grant permissions:

Step 1: Add Users to Organization in Manage Organization (if not done already).

Step 2: Give Storyflow Organization permissions for Users in Manage Organization

There are two permissions at the Organization level:

When an individual with each of these permissions views the Storyflow Administration area, this is what they would see:

1. Open the main HUB Dashboard

2. Click Administration

3. Choose Organization

4. Click the edit icon next to the user you want to modify permissions for:

3. Scroll down to the Storyflow area and check the box for the permission you want to add or modify

4. Save:

Now that the Organization Permissions are set, you can move onto the Storyflow Workspace Permissions.

Step 3: Add Users as Collaborators to Storyflow Workspaces

Collaborators are individuals granted access to Workspaces. You can add a Collaborator to all of your Workspaces, or, only the ones they should have access to.

1. Open Storyflow

2. Select the Organization

3. Click Administration
   
   

What you see here is dependent on the Workspaces you have set up in Storyflow. In this example I have three but you may have one or a different number:

For each Workspace, there is a “Collaborators” area. If you click on the “+” icon you can add users that have previously been given access in the Manage Organization area to a specific Workspace. If you click on the main field, you can view the current Collaborators and mange their permissions.

4. Click the + icon to the right of the Workspace you want to add Collaborators for

5. Check the names:

6. Click Add

Step 4: Give Storyflow Workspace level permissions to Collaborators

About Storyflow Organization Permissions

Now that the Collaborators have been added to the Workspace, it’s time to give them the appropriate permissions.

There are two permissions at the Workspace level:

Steps to Add/Edit the Storyflow Workspace Level Permissions of a User

1. Navigate to the Administration area of Storyflow

2. For the particular Workspace you want to add permissions for, click in the main field of Collaborators to view permissions:

3. Click the dropdown to the right of the Collaborator’s name, and choose the appropriate permission:

4. Click outside of the box to save changes.

Related Articles

Anatomy of Storyflow Admin Area

Setting up Storyflow for Success