After you’ve authored your training in Storyflow, you want to deliver the training to your learners and then review their session data.
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This lesson is taken from the Launch Essentials course in Motive Academy. |
In this lesson, we’ll discuss a typical workflow you will follow when delivering training without an LMS (an example is a Pilot Project):
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This video will take you step by step through this process. This video is specific to situations where you will not be using an LMS.
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To learn more about the video playback options, including CCs, Transcripts, Quality, Speed, and Size, click here.
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Written Instructions
Full Details on these steps are available by viewing the video above.
As an Author you will work through various steps to build your training, deliver training to learners, and view session content:
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These steps are completed in various parts of the Motive Platform including Storyflow, Launch, and Manage Organization – collectively called Hub. There are also steps that are completed by the Learner.
As mentioned, his tutorial is specific to projects that will not connect to a LMS.
There are steps we will not cover today that must be completed by an Administrator in your organization. I will note when a step is necessary for an Administrator to complete. I will also note when a permission is necessary to complete a step.
As we go through the demo portions, at the bottom of the screenshot you’ll see information on the platform we are looking at and what permission is required.
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Step 1: Publish the Scenario with a Completion Resource into a Bundle
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Permission Needed: Storyflow Organization Member or Admin
Open the Storyflow Project you want to create a training Module for
Open the Scenario you want to deliver training on
Change the status of the Scenario to "Published"
Repeat for any other Scenarios, if needed
Go to the "Bundles" tab
Give the Bundle a name
Publish the Bundle
Download the Bundle to your computer
Step 2: Create Content from Bundle
Permission Needed: Launch Organization Member or Admin
Open the Launch
Choose the Launch Space from the dropdown at the top left
Go to the "Content" area
Choose the way you will be uploading content. In this example, it is "Upload Bundle"
Click "Create Content"
Choose "Upload Bundle"
Choose "File"
Choose the file from your computer that you downloaded in Step 1
You will see the content displayed
Step 3: Create a Module from the Content
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(1:36 in Video)
This step is done in Storyflow:
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Steps:
Add a Completion Resource to the Scenario
Publish the Scenario. By default it is “Draft”. Click on it to open it and change the Status and save:
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Viewing: Storyflow – Permission Required: Storyflow Organization Member or Admin
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Step 2: Deploy the Bundle (3:23 in video)
Go to the Bundles Tab
Give your Bundle a name that clearly identifies it
Click “Publish”. You will then see it listed:
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Viewing: Storyflow – Permission Required: Storyflow Organization Member or Admin
Choose “Deploy”. This automatically sends the bundle to Launch for us as content:
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Viewing: Storyflow – Permission Required: Storyflow Organization Member or Admin
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Step 3: Create Module from Bundle (3:51 in video)
First, you must gain access to Launch:
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Open Launch
Go to “Modules”. Here we will create a module from the Content we just created.
Select “Create Module”
Give the Module a title
Optional: add a Description
Optional: add an image – the learner will see this in their learner view:
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Viewing: Launch – Permission Required: Launch Organization Member or Admin
If you remember from our overview of Launch components, the “Public Module” is a Module that any learner in the organization can see it and enroll themselves into the Module.
Under Content, Choose the bundle you just uploaded by clicking on the dropdown arrow and choosing it from the list:
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Viewing: Launch – Permission Required: Launch Organization Member or Admin
In the Launch, go to the "Module" area
Choose "Create Module"
Give the Module a Title
Choose the Bundle you added in the Step 2
For "LRS Communication Method" leave the default - "Communicate with an LRS via Launch"
Click "Create"
You will then see the Module listedThen choose the specific scenarios to be included in this Module:
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Viewing: Launch – Permission Required: Launch Organization Member or Admin
Under LRS communication method – leave the default “Communicate with an LRS via Launch”
Click Create
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Step 4: Review
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and Add Learners
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Note: This step can be completed at any time, but must be done before the learner launches training
Permission Needed: Identity Organization Admin permission
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Open Manage Organization by clicking on "Administration" in Hub menu
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Choose the "Organization" area
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Choose "Add New"
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Enter the email into the email field and first/last name
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Click "Invite"
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You will now see the Learner added to the Organization Members list
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(5:36 in video)
Now that the training is ready, we want to make sure the appropriate learners are added.
If you have the Launch Admin or Member permission, you can see and add existing learners to Modules. In order to add brand new Learners, you must have the Identity Organization Admin permission.
Let’s review both.
There are no learners enrolled in the new course yet:
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Viewing: Launch – Permission Required: Launch Organization Member or Admin
Click “Add”
Under the “Add Existing Users” tab, you can see learners that have been previously added to your Organization. You can add a learner to the course by selecting their name and then using the “Add” button:
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Viewing: Launch – Permission Required: Launch Organization Member or Admin
If the learner doesn’t already exist however, they need to be added. If I click on the “Create New Users” tab, you can see that I don’t have permissions to access it as I don’t have the Identity Organization Admin Permission:
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Viewing: Storyflow – Permission Required: Storyflow Organization Member or Admin
This is what you would see if you have the Identity Organization Admin Permission:
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Viewing: Launch – Permission Required for this area specifically: Identity Organization Admin
You would fill out the fields to add a new learner. We’ll see things from their perspective in a few minutes.
Note that Your organization might opt to have a few individuals with the Identity Organization Permission who perform the adding learners step. To get this permission, speak to an Admin at your company. Motive Support is pleased to assist with any questions.
I’m also going to head over to the Manage Organization area for a moment to discuss adding bulk learners. You must have the Identity Organization Admin permission to access this area.
Previously, we just added one learner, but you do have the ability to upload a .csv. This is a faster method when you have multiple learners.
Create a .csv with the headers for email and name:
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In the Organization area, click “Import”:
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Viewing: Manage Organization – Permission Required: Identity Organization Admin
Drag and drop the file in
Once the learners exist in the Organization list, you must give them the Launch Learner permission.
In the Organization area, click on the edit icon to the right of the learner’s name:
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Viewing: Manage Organization – Permission Required: Identity Organization Admin
Check the box for “Launch Learner”
Save
Now let’s go back to Launch so that we can add the Learner to the Module.
Open “Modules”
Click the dropdown under RolesChoose LAUNCH_LEARNER the “Manage Learner Access” for the Module:
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Viewing: Launch – Permission Required: Launch Organization Member or Admin
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Click “Add”
Choose the Learner from the list
Click "Submit"
Repeat as needed until all learners are added
Alternatively - you can import a .csv of learners and then give them the Launch_Learner permission. See attached .csv template in the Materials section at the top of this lesson.
“Add”:
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Viewing: Launch – Permission Required: Launch Organization Member or Admin
You can also see that you can add Learner Groups.
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Step 5 – Provision Devices (9:02 in video)
Note: This step can be completed at any time, done anytime after Step 1 but must be done before the learner launches training
Permission Needed: Launch Organization Member or Admin
Have ready the first headset that the Learner(s) will use for training
Open the Launch
Choose "Devices" area at the bottom of the Launch list menu
Choose "Provision New Device" and notice there is a "User Code" field
Open the APK on the headset
On the "Device Authentication" screen, click "Connect"
Note the Authentication Number
Go back to the Launch
Enter the Authentication Number from the headset in the "User Code" field in the Launch
Click "Submit"
Refresh to see a new device added in Devices list
Suggested: Click the Edit icon in the "Name" column to give a descriptive name for this particular device
Repeat for all devices that will be used for training. Note this provisioning is only done once.
Step 6: Create Launch Codes
Permission Needed: Launch Organization Member or Admin
Open the Launch
Choose "Launchers" area
Choose "Create Launcher"
Click the dropdown next to the Launch Config and choose the Module
Click the dropdown next to the Learner and choose the learner you want to generate the code for
Click "Create"
You will now see the Launcher for the specific Learner in the list
Repeat for all the Learners
Step 7: Learner Completes the Training
The Learner launches scenario in the headset
The Learner enters their six digit launch code created for them in Step 6
The Learner completes the training
Step 8: View Session Data
Permission Needed: Launch Organization Member or Admin
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Open the Launch
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can launch training
In order to provision the devices, you or another individual must have physical access to all the headsets. There are a few types of scenarios that could happen here:
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First, let’s look at a Learning Manager that has physical access to all the headsets.
Open Launch
On the left hand side go to “Devices”
Then click on “Provision New Device”
Note there is a User Code field – you’ll fill it out in a moment:
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Viewing: Launch – Permission Required: Launch Organization Member or Admin
Put on your headset and open the APK
You’ll see the screen for Device Authentication
Click “Connect”:
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You’ll see the Authentication Number – you’ll need this in a moment
Open Launch on your computer
Enter the Authentication Number in the User Code field:
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I highly suggest that you re-name the device with a more descriptive title. Otherwise, you’ll have to associate the device with the serial number.
Click “Submit”
Refresh to see the new device added:
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Viewing: Launch – Permission Required: Launch Organization Member or Admin
Back in the headset after you’ve completed the Device Authentication, the next screen will be the Launch Experience. We’ll talk about this in Step 6:
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The next time this headset it logged into and the APK launched, it will go straight to the Launch Code screen. You only need to provision this particular device the one time.
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If we look at our example again where the Learning Manager does not have physical access to the devices, then you would follow these steps:
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You need to complete all of these steps together in one session. If the individual logs out of the headset, before you provision the device, then the next time they go to log in you would have to do this again.
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Step 6: Learner Generates Launcher (11:59 in video)
Now comes the time where the learner generates a launcher OR they authenticate via launchpad and select their modules there. We’ll discuss Launchpad in another lesson.
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I’m going to pretend to be our learner – Luka Lacrosse now.
First, I’ll log into Luka’s email. Luka received an email to confirm his Motive Email when he was added as a learner:
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We’ll set the password and log in:
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You can see a Hub, just like yours:
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When Luka clicks on Storyflow, he can’t see anything as he doesn’t have permissions:
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Now he’ll open Launch.
You can see here Luka’s Assigned Modules – the one we just created and if there were any public modules we’d see them here. We can see the image and description we entered when creating the module:
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Once opened, you can see the “Launch Session” button at the top right. This is how Luka gets his launcher:
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So I’ll open it up. This is Luca’s unique launcher that is connected to his account:
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Now it’s time to complete the training.
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Step 7 – The Learner completes the training (13:53 in video)
We are going to complete this training as Luka.
First, Luka will log into the APK. As we’ve already provisioned the devices, the Launch Experience Menu will appear in the headset:
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Luka will enter his 6 digit Launcher into the screen in the headset. This is associated with Luka’s record in Launch.
Luka will now complete the training.
Once it’s complete, in this particular example I’ve authored the ability for Luka to see his results:
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And then he would quit the session.
All other Learners would also complete these steps individually and complete their training in the VR Laheadset.
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Step 8 – View the Session Data (15:04 in video)
Now we want to view the Session information.
Open Launch
Go to “Sessions”. We can see Luka’s session here:
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Viewing: Launch – Permission Required: Launch Organization Member or Admin
Click on the icon for “Session Details”
We can see the session time – the amount of time Luka spent on the scenario:
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Viewing: Launch – Permission Required: Launch Organization Member or Admin
Under results, we can click the arrow to see more:
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Viewing: Launch – Permission Required: Launch Organization Member or Admin
We can scroll through to see all areas tracked and the results:
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Viewing: Launch – Permission Required: Launch Organization Member or Admin
The Statement List are XAPI statements that get sent to your LMS – in this demo we are not connected to an LMS:
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Viewing: Launch – Permission Required: Launch Organization Member or Admin
The Media area is specific to a Motive client, so yours will be blank.