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Definition
An individual with permission to manage content within a Storyflow Workspace(s).
About Storyflow Workspaces
Storyflow Workspaces are a collaborative Storyflow space where several authors can have access. In structuring a Storyflow project, Workspaces are the highest in the structure hierarchy:
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In the above example, I have two Workspaces: One for the Workshop Training and one for the Health & Safety training as different teams are working on the content. If the same team is working on the content but the topic of the content is different, then keep the same Workspace and instead create a new Scenario. For a more in depth overview on this topic, refer to the Structure of Storyflow course in the Motive Academy.
About Storyflow Collaborators
After you’ve created a Storyflow Workspace, you need to give the appropriate individuals permission to add and manage content. These individuals are called Collaborators.
Setting Storyflow Permissions
Storyflow has two layers of Permissions: Organization and Workspace level permissions.
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There is a specific order to add authors (Collaborators) to a Storyflow Workspace and grant permissions:
Step 1: Add Users to Organization in Manage Organization (if not done already).
Step 2: Give Storyflow Organization permissions for Users in Manage Organization
There are two permissions at the Organization level:
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Now that the Organization Permissions are set, you can move onto the Storyflow Workspace Permissions.
Step 3: Add Users as Collaborators to Storyflow Workspaces
Collaborators are individuals granted access to Workspaces. You can add a Collaborator to all of your Workspaces, or, only the ones they should have access to.
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Troubleshooting: No Collaborators to Add
If you click the “+” icon expecting there to be users there to add as Collaborators, but they are not there, then please check the following:
Have they already been added? Go back to the list of Workspaces and click on the main field for Collaborators where we view same. See if they are already there.
If the Collaborator has not been previously added, you must ensure that they have been given the permissions as outlined in Step 2 above.
Step 4: Give Storyflow Workspace level permissions to Collaborators
About Storyflow Organization Permissions
Now that the Collaborators have been added to the Workspace, it’s time to give them the appropriate permissions.
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Permission Name | Details |
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Admin | The Admin permission allows for the wider ability to delete things in Storyflow. Most notably: Delete Bundles, Delete Projects, and Restore Backups. |
Author | An individual that will be authoring content, but does not have access to the deletion permissions that an Admin possesses. |
Steps to Add/Edit the Storyflow Workspace Level Permissions of a User
Navigate to the Administration area of Storyflow
For the particular Workspace you want to add permissions for, click in the main field of Collaborators to view permissions:
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