After you’ve authored your training in Storyflow, you want to deliver the training to your learners and then review their session data.
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This video will take you step by step through this process. This video is specific to situations where you will not be using an LMS.
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View this video in full screen on Vimeo at this link.
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For detailed instruction and learning, complete the Launch Essentials course in Motive Academy. |
In this lesson, we’ll discuss a typical workflow you will follow when delivering training without an LMS (an example is a Pilot Project):
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Quick Steps
Full Details on these steps are available by viewing the video abovetaking the Launch Essentials course in Motive Academy.
Step 1: Publish the Scenario with a Completion Resource into a Bundle
Permission NeededRequired: Storyflow Organization Member or Admin
Open the Storyflow Project you want to create a training Module for
Open the Scenario you want to deliver training on
Change the status of the Scenario to "Published"
Repeat for any other Scenarios, if needed
Go to the "Bundles" tab
Give the Bundle a name
Publish the Bundle
Download the Bundle to your computer
Step 2: Create Content from Bundle
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Add a Completion Resource to the Scenario
Publish the Scenario. By default it is “Draft”. Click on it to open it and change the Status and save
Deploy the Bundle
Permission Required: Storyflow Organization Member or Admin
Go to the Bundles Tab
Give your Bundle a name that clearly identifies it
Click Publish. You will then see it listed
Choose Deploy. This automatically sends the Bundle to Launch for us as Content
Create Module from Bundle
Permission Required: Launch Organization Member or Admin
Open
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Step 3: Create a Module from the Content
Permission Needed: Launch Organization Member or Admin
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In the Launch, go to the "Module" area
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Choose "Create Module"
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Give the Module a Title
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Choose the Bundle you added in the Step 2
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Launch
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Choose the Launch Space from the dropdown at the top left
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Go to the "Content" area
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Choose the way you will be uploading content. In this example, it is "Upload Bundle"
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Click "Create Content"
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Choose "Upload Bundle"
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Choose "File"
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Choose the file from your computer that you downloaded in Step 1
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You will see the content displayed
Go to Modules. Here we will create a module from the Content we just created.
Select Create Module
Give the Module a title
Optional: add a Description
Optional: add an image – the learner will see this in their learner view
Under Content, Choose the bundle you just uploaded by clicking on the dropdown arrow and choosing it from the list
Choose the specific scenarios to be included in this Module
Under LRS communication method – leave the default “Communicate with an LRS via Launch
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Click
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Create
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You will then see the Module listed
Step 4: Review/Add Learners
Note: This step can be completed at any time, but must be done before the learner launches training
Permission Needed: Identity Organization Admin permission
Open Manage Organization by clicking on "Administration" in Hub menu
Choose the "Organization" area
Choose "Add New"
Enter the email into the email field and first/last name
Click "Invite"
You will now see the Learner added to the Organization Members list
Click the edit icon to the right of the learner’s name
Click the dropdown under Roles
Choose LAUNCH_LEARNER from the list
Click "Submit"
Repeat as needed until all learners are added
Alternatively - you can import a .csv of learners and then give them the Launch_Learner permission. See attached .csv template in the Materials section at the top of this lesson.
Step 5: Provision Devices
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Review and Add Learners
Permission Required: Launch Organization Member or Admin
Click Add
18: Under the Add Existing Users tab, you can see learners that have been previously added to your Organization. You can add a learner to the course by selecting their name and then using the “Add” button
If the learner doesn’t already exist however, they need to be added. If I click on the “Create New Users” tab, you can see that I don’t have permissions to access it as I don’t have the Identity Organization Admin Permission:
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This is what you would see if you have the Identity Organization Admin Permission:
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Fill out the fields to add a new learner
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You can alternatively add learners in bulk in the Manage Organization area. |
Add the Learner to the Module
Permission Required: Launch Organization Member or Admin
Open Modules
Click the Manage Learner Access for the Module
Click Add
Choose the Learner from the list
Click Add
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You are also able to add Learner Groups. |
Provision Devices
Permission Required: Launch Organization Member or Admin
Note: This step can be done anytime after Step 1 but must be done before the learner launches training
Permission Needed: Launch Organization Member or Admin
Have ready the first headset that the Learner(s) will use for training
Open the Launch
Choose "Devices" area at the bottom of the Launch list menu
Choose "Provision New Device" and notice there is a "User Code" field
Open the APK on the headset
On the "Device Authentication" screen, click "Connect"
Note the Authentication Number
Go back to the Launch
Enter the Authentication Number from the headset in the "User Code" field in the Launch
Click "Submit"
Refresh to see a new device added in Devices list
Suggested: Click the Edit icon in the "Name" column to give a descriptive name for this particular device
Repeat for all devices that will be used for training. Note this provisioning is only done once.
Step 6: Create Launch Codes
Permission Needed: Launch Organization Member or Admin
Open the Launch
Choose "Launchers" area
Choose "Create Launcher"
Click the dropdown next to the Launch Config and choose the Module
Click the dropdown next to the Learner and choose the learner you want to generate the code for
Click "Create"
You will now see the Launcher for the specific Learner in the list
Repeat for all the Learners
Step 7: Learner Completes the Training
The Learner launches scenario in the headset
The Learner enters their six digit launch code created for them in Step 6
The Learner completes the training
Step 8: View Session Data
Permission Neededcan launch training
In order to provision the devices, you or another individual must have physical access to all the headsets. There are a few types of scenarios that could happen here:
First, let’s look at a Learning Manager that has physical access to all the headsets.
Open Launch
On the left hand side go to Devices
Then click on Provision New Device
Note there is a User Code field – you’ll fill it out in a moment
Put on your headset and open the APK
You’ll see the screen for Device Authentication
Click Connect:
You’ll see the Authentication Number – you’ll need this in a moment
Open Launch on your computer
Enter the Authentication Number in the User Code field:
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It’s highly suggested that you re-name the device with a more descriptive title. Otherwise, you’ll have to associate the device with the serial number. |
Click Submit
Refresh to see the new device added:
Back in the headset after you’ve completed the Device Authentication, the next screen will be the Launch Experience:
The next time this headset it logged into and the APK launched, it will go straight to the Launch Code screen. You only need to provision this particular device the one time.
If we look at our example again where the Learning Manager does not have physical access to the devices, then you would follow these steps:
You need to complete all of these steps together in one session. If the individual logs out of the headset, before you provision the device, then the next time they go to log in you would have to do this again.
Learner Generates Launcher
These steps are completed by the learner.
37. Log into email and see the email to confirm Motive email
Set the password and log in
Open Launch
Open the Session to be completed
Click Launch Session at the top right of the page
Learner Completes the Training
These steps are completed by the learner.
Put on headset
Log into APK
Enter the 6 digit Launcher into the screen in the headset
Complete the training
Quit
All other Learners would also complete these steps individually and complete their training in the VR headset.
View the Session Data
Permission Required: Launch Organization Member or Admin
Open
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Launch
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Go to Sessions and see data